Join Our Team – Administrative Assitant

Full Time | Administration | Gitanyow

Gitxsan Child and Family Services Society (GCFSS)
Location: Gitanyow
Position: Full Time
Number of Positions: 1
Compensation: $29.94 - $33.75/hr based on experience and qualifications.

About GCFSS

Gitxsan Child and Family Services Society delivers culturally grounded child and family services throughout the Gitxsan Nation. We are committed to strengthening children, youth, families, and communities through culturally grounded services rooted in Gitxsan values, traditions, and teachings.

Position Summary

The Administrative Assistant provides essential administrative, clerical, and organizational support to ensure the efficient day-to-day operations of the organization. This role is responsible for managing office communications, maintaining records, coordinating schedules, preparing documents, and assisting management and staff with administrative tasks. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple priorities while maintaining confidentiality and delivering excellent service to our members.

Key Responsibilities

General Administrative Support

  • Perform daily clerical and administrative duties to support office operations.

  • Maintain accurate electronic and physical filing systems.

  • Organize and maintain office supplies and equipment.

  • Assist with data entry, recordkeeping, and document management.

Communication

  • Greet visitors and provide professional assistance to clients, vendors, and staff

  • Respond to routine inquiries and direct complex matters to the appropriate department or individual.

  • Maintain professional communication, internal and external.

Scheduling and Coordination

  • Coordinate meetings, appointments, and calendars for management and staff.

  • Prepare meeting agendas, distribute supporting documents, and record meeting minutes when required.

  • Arrange travel, accommodations, and other logistical requirements as needed.

  • Monitor deadlines and follow up on outstanding tasks and requests.

Records and Office Management

  • Maintain confidential personnel, financial, operational, and administrative records as authorized.

  • Update databases, spreadsheets, contact lists, and internal documentation.

  • Assist with processing purchase orders, and other administrative paperwork.

  • Ensure records are organized, accurate, secure, and maintained in accordance with company policies.

Team and Management Support

  • Provide administrative assistance to managers, supervisors, and other team members.

  • Assist with preparing presentations, reports, and internal communications.

  • Assist with special projects, process improvements, and other duties as assigned.

Qualifications

  • High school diploma or equivalent, combined with minimum 2 years previous administrative or office support

  • Post-secondary education in Office Administration or Business Administration is an asset.

  • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, or equivalent productivity tools.

  • Strong written and verbal communication skills.

  • Excellent organizational, time-management, and multitasking abilities.

  • Ability to handle confidential information with discretion.

  • Strong interpersonal skills

  • Ability to work independently and collaboratively in a team environment.

Working Conditions

The position is primarily office-based and involves computer use, telephone communication, document preparation, and interaction with staff and visitors. Occasional travel, or support outside regular working hours may be required, depending on organizational needs.  Lifting of office boxes and supplies weighing up to 25 lbs. may be required.

Employment Requirements

The successful applicant must:

  • Satisfactory Criminal Record Check. (Vulnerable Sector)

  • Valid Class 5 Driver's Licence with an acceptable Drivers Abstract

  • Eligibility to work in Canada.

  • As a visible representative of our society, the successful candidate will model professional boundaries, integrity, and positive social behavior for the children, youth, and families we serve.

  • Completion of all mandatory agency training is required.

Why Join GCFSS?

At Gitxsan Child and Family Services Society, you'll have the opportunity to:

  • Make a meaningful difference in the lives of children, youth, and families.

  • Work alongside dedicated professionals and community leaders.

  • Help preserve and strengthen Gitxsan culture and traditions.

  • Participate in rewarding community events and initiatives.

  • Grow professionally through ongoing learning and development.

  • Work in a supportive, collaborative environment.

Our Commitment to Diversity

Gitxsan Child and Family Services Society is committed to creating an inclusive, respectful, and culturally safe workplace. We welcome applicants who share our commitment to strengthening Indigenous children, families, and communities through excellence in service delivery, integrity, collaboration, and respect. In accordance with Section 41 of the BC Human Rights Code, preference may be given to qualified Indigenous applicants (First Nations, Métis, or Inuit), particularly those with knowledge of Gitxsan culture, language, traditions, and community values. We welcome applications from all qualified candidates.

How to Apply

Please submit your Cover Letter & Resume via the link. Posting closes on November 20, 2026.

Apply Now

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